POSITION SUMMARY

A full-time position in the organization, the Executive Assistant will play a crucial role in managing schedules, meetings, and appointments, as well as domestic and international travel itineraries. This may include, but is not limited to, arranging travel, meetings, and other appointments for the CXO team. To perform well in this role, the chosen candidate should have experience as an Executive Assistant for C-Suite Executives and be well versed in Zoom, Microsoft Teams, and Microsoft Office Solutions.

AGS is seeking an experienced Executive Assistant who will work out of Washington DC office, with the ability to coordinate internal and external meetings across multiple time zones, including India and Asia.

PRIMARY RESPONSIBILITES

• This position is based at our Washington, DC Headquarters office and will be responsible for the following activities
• Schedule internal and external meetings as well as phone and video conferences for the US executive team (CEO, CRO, CTO, CSO); coordinating meetings across multiple time zones, including but not limited to US, India and Asia
• Manage the flow of information to members of the executive leadership team which may include screening calls, reviewing and sorting mail, and summarizing documents prior to disseminating to the appropriate team member
• Coordinate and prioritize executive communications, including returning calls, responding to emails, and interfacing with clients
• Schedule other meetings and appointments as required
• Manage domestic and international travel itineraries. This may include arranging travel, meetings, and other appointments for top executives ensuring there are no scheduling conflicts
• This position will require the preparation and formatting of material for internal and external distribution. This may include writing emails, letters and memos, compiling data for reports, creating complex presentations, proofreading, and other information preparation duties
• Manage the Washington, DC office: greet guests, ensure office supplies are stocked, manage meals for customers and internal meetings
• Work with Sales & Marketing departments to arrange any corporate events that may occur outside of the workplace
• Maintain an organized filing system of electronic and paper documents as well as take initiative to maintain company compliance with all applicable record-keeping requirements
• Maintain a strict level of confidentiality with information designated “confidential” whether written or verbal
• Develop and sustain a level of professionalism among staff and clientele
• Handle a wide variety of situations involving clerical and administrative functions of the office

QUALIFICATIONS

• Undergraduate / Graduate
• Six or more years of experience
• Sound knowledge of Zoom, Microsoft Teams and, Microsoft Office solutions
• Expert knowledge of PowerPoint

KEY SUCCESS FACTORS

• Ability to get into granular detail, deep concern for accuracy
• Highly collaborative and self-motivated
• High process orientation
• Excellent written and oral communication skills
• Ability to work seamlessly with remote teams

JOB LOCATION

• The Executive Assistant will join the CEO and other key leaders in AGS’s headquarters in downtown Washington, DC, conveniently located one block from the Red Line Metro.

OTHER CONSIDERATIONS

• Strong preference for a diverse candidate

COMPENSATION AND BENEFITS

• Competitive remuneration + annual performance-based bonus + standard industry benefits

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Day shift
• No weekends

Ability to commute/relocate:

• Olyphant, PA 18447: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Executive assistant: 2 years (Preferred)

Work Location: One location

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