Job description
Title: Administrative and Bookkeeping Assistant

Job Type: Full-time

Zephyr Homes, one of the fastest growing Home Building companies in Central Florida, seeks a highly motivated and energetic Executive Assistant for its Ocala, FL location, reporting directly to the firm’s Founder & Managing Principal. The deal candidate is a professional who is a self-starter with excellent communication and organizational skills, with attention to detail and a team player. The Executive Assistant will work closely with our team members in Sebring Fl.

JOB RESPONSIBILITIES INCLUDE:

• Responsible for all administrative tasks, clerical, and project management, home warranties and assignments
• Function as the point of contact between the Managing Principal and internal/external contacts
• Maximize efficiency by streamlining the management and organization of the Managing Principal’s calendar by scheduling appointments, meetings and daily activities while assisting in CRM accuracy and maintenance
• Assist with day-to-day office tasks, and organize workflow
• Interface with multiple professional and personal third-party contractors and vendors at office and jobsites
• AP due diligence and implementation, subcontractor verifications, and other various bookkeeping tasks

KNOWLEDGE, EXPERIENCE AND SKILLS:

• Strong organizational and problem-solving skills with impeccable multi-tasking abilities
• Excellent verbal and written communication skills with the ability to manage key internal and external relationships
• Strong Bookkeeping knowledge in all aspects
• Accountable and responsive with a sense of urgency concerning tasks or assignments
• Proactively takes initiative and is a true team player
• Ability to listen, learn, retain information, provide feedback, and streamline processes
• Capacity to work in a challenging fast paced team environment
• Pleasant demeanor serving as one of introductory faces of the firm when interacting with public
• Experience as an Executive Assistant with exposure to building construction is preferred
• Professional appearance
• Associate or bachelor’s degree preferred but not necessary
• Excellent knowledge of MS Office suite

COMPENSATION

• Compensation commensurate with experience and education

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Ocala, FL 34471: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Bookkeeping: 2 years (Required)
• Microsoft Excel: 2 years (Required)
• Computer skills: 3 years (Required)

Work Location: One location

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