We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for our Machine Shop. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities:

1. Arrange product Shipping to Customer per Customer Shipping Requirements in ERP system. Package appropriately to avoid possibility of damage.

2. Review, scan, upload & send inspection paperwork to customer at time of shipping when applicable.

3. Arrange product shipping to outside processing vendors. Coordinate with purchasing for details.

4. Manage product inventory. Pull and add parts to inventory physically and through ERP system.

5. Receive incoming outside processing, materials, tools, assembly items, etc. into ERP system per training and requirements.

6. Stage and organize jobs according to cart training.

7. Assist quality personnel with daily activities as time permits. Duties may include data collection by taking measurements as shown, entering measurement data into excel forms, scanning in requirements and uploading those to the ERP system, operating quality equipment, etc.

8. Answer and direct phone calls

Future responsibilities could include purchasing:

• Get quotes for and order raw material for machined parts
• Get quotes for and arrange metal finishing processes with vendors
• Get quotes for and purchase assembly items

Skills

• Proven experience as an administrative assistant or office admin assistant is a bonus but not a requirement to apply
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

The position is hands on in a manufacturing environment and requires some physical activities with regards to packaging, opening & moving material or machined parts within your means. You are not expected to move anything too large or too heavy. Training is available to understand and implement proper flow down requirements per our customer requirements and our aerospace certification (AS9100D). Training will also be given on the AS9100D standard to ensure office activities comply with the standard.

MBK Machine is a smaller (roughly 25 people) machine shop. We are predominately an aerospace focused shop at the moment. We are looking for someone who has experience but is looking to learn and grow with the opportunities coming our way. We are growing quickly and continuing to invest in the business.

Here is a list of benefits we offer at our shop:

80 hours paid vacation
20 hours sick pay in case of emergency
Cover half of medical insurance premium
Cover half of dental premium
6% dollar for dollar 401K company match

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: One location

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