Description: Are you in search of a fast-paced, rewarding career? At Ruoff Mortgage, we truly believe that where you work and loving your job matters, so you will receive all the vital resources necessary for your career take off! When it comes to technology, Ruoff is unmatched in the industry. Our team is focused on helping our clients achieve their home borrowing goals while providing our employees with a rewarding, professional experience.
Why is Ruoff Mortgage the right career choice?

• Ongoing training support provided by Ruoff Mortgage
• Comprehensive benefits
• Friendly, team-oriented work environment
• Ranked #79 in the Top 100 Mortgage Companies in America
• A eight year streak! Ranked among INC Magazines INC 5000 list of America's fastest growing private companies eight years in a row!
• Main sponsor of the 2017 Indy 500 winning car!

Are you the one we are looking for? Locally owned and operated Ruoff Mortgage is seeking an Administrative Assistant for our growing team! This is a great opportunity for those local candidates with mortgage experience-Prior mortgage experience or licensing is preferred, but not required.
Position will be located at Ruoff's Gallipolis, Ohio branch. This position is not eligible for remote or off site candidates.
Administrative Assistant Position Summary
Provides administrative support to managers and staff in a branch environment. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. This position will require a great deal of professionalism, organization, and excellent customer service.. This position also requires excellent working knowledge and experience with Microsoft Word, Excel, Outlook and Publisher.
Essential Responsibilities

• Greets guests in a professional, friendly, hospitable manner.
• Opens and closes visitor’s area.
• Answers phones, takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other staff to cover phones.
• Establishes, develops, maintains and updates filing system for the branch.
• Organizes and prioritizes large volumes of information and calls
• Sorts and distributes mail. Responds to regularly occurring requests for information.
• Performs a variety of clerical duties including, but not limited to: general correspondences, memos, charts, tables, graphs and other business documents. Proofreads copy for spelling, grammar and layout.
• Assist Senior Loan Officers with the preparation and distribution of marketing materials.
• Stay informed of trends and developments in the local real estate market and the competitive environment.
• Maintain a professional image and standards consistent with company policies and procedures.
• Responsible for a high level of confidentiality and security while handling personal information; verbal and/or written documentation.
• Perform other support/administrative tasks as requested.

Requirements: Knowledge, Skills and Abilities

• Ability to read, write, and communicate at a level consistent with the requirements of this position and comfortable working with the public.
• Must have a strong skill set surrounding types of social media, and is able to communicate effectively electronically
• Must be able to make good decisions and meet deadlines.
• Excellent communication skills; verbal and written; holds self to a high level of quality.
• Must be self-motivated and enthusiastic to obtain personal and company goals.
• Ability to stay organized to easily retrieve information and documents as needed.
• Knowledge of Microsoft Office products; Word, Excel, Power Point and Outlook.
• Ability to exercise independent judgment to plan, prioritize and organize diversified workload and recommend changes in office practices and procedures.

Experience and Training

• Minimum of one year related-real estate or mortgage- experience, preferred.
• High school diploma or equivalent is required.
• Proficient with MS Office including Word, Excel and PowerPoint.
• Must maintain industry standard training according to company policies.

While we thank all candidates for your interest in our company, only those selected for interviews will be contacted.
Ruoff Mortgage is an equal opportunity employer.

Job Type: Full-time

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