• Essential Duties
• Provides direct support to Vice President of Operations and Project Coordinator/Project Managers which could include confidential and sensitive information.
• Work closely and confidentially with the VP of Ops, ensuring she is updated and kept informed of upcoming commitments and responsibilities.
• Performs administrative functions which include internal and external customer service, creating and sending out letters and emails, faxing, filing, scanning, photocopying, etc. assuring 100% accuracy.
• Proactively working to help VP and Managers organize activities, meetings, travel, and workload.
• Maintaining organizational database and managing mailing lists. Assist with mailings and communications activities as needed.
• Assembles, organizes, tracks confidential and sensitive information.
• Arranging and coordinating internal and external meetings, committee meetings, and events.
• Presenting a professional and welcoming first point of contact to visitors. Maintaining a strong understanding of the culture, values, and services of the organization and reflect this understanding in decisions made in support of the VP.
• Run reports for Errands as needed
• Perform related duties as directed.

Minimum Qualifications
High School Diploma required. Associates degree preferred.
2 years of experience as an administrative assistant
Exhibit a professional communication style, socially adept, and courteous demeanor.
Proficient computer skill and in-depth knowledge of relevant software including Microsoft Office (Outlook, Excel, Word, PowerPoint), audio visual equipment and social media.
Flexible, with ability to assess and respond to a variety of non-routine and unexpected tasks in a dynamic work environment.
Demonstrated ability to work independently and as part of a team.
Strong problem solving skills, judgement and decision-making
Excellent written and oral communication skills with the ability to communicate clearly.
Ability to multi-task in a fast paced environment.
Strong organizational skills.
High level of confidentiality.
Commitment to organization values and mission.
Strong attention to detail and highly organized.
Takes initiative, proactive, helpful can do attitude.

• Physical Requirements

Primarily sitting at workstation in office environment utilizing the computer.
Includes some filing which requires the ability to bend, stoop, and stand as necessary. Minor lifting from time to time with misc. projects for tasks.

Job Type: Full-time

Pay: $13.00 - $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Customer service: 2 years (Required)

Work Location: One location

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