We are looking for an experienced Executive Assistant to be the right hand person for our company’s Chief Executive Officer (CEO). Residential Real Estate and/or Property Management experience is a must. Executive Assistant’s responsibilities includes (but is not limited to) managing calendars, making travel arrangements, aggregating various reports from CEO’s multiple companies, preparing expense reports, and a variety of other Ad Hoc tasks and business/personal errands.

To be successful in this role, you must be resourceful, well-organized, have great time management skills, and be able to act without much guidance. You must be flexible and able to thrive in a fast paced, high pressure environment. Ultimately, this is a most critical role, as you will contribute to the efficiency of our business by providing personalized and timely support to its Chief Executive.

Executive Assistant Responsibilities:

• Acting as the point of contact specifically to the CEO and among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing calendars and set up meetings
• Make travel and accommodation arrangements
• Record daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Answering phones and routing calls to the correct person or taking messages.
• Organize and maintain the office filing system
• Handling basic bookkeeping tasks
• Filing and retrieving corporate records, documents, and reports
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Helping prepare for meetings
• Accurately recording minutes from meetings
• Greeting visitors and deciding if they should be able to meet with executives
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Performing office duties that include ordering supplies and managing a records database
• With experience as a virtual assistant
• Provide general administrative support
• Running errands

Requirements and Skills

• Residential Real Estate and/or Property Management experience is a must
• Work experience as an Executive Assistant, Personal Assistant or similar role
• With excellent MS Office and Google Suite knowledge
• Must be a College Graduate
• Living in greater Chicago area
• Outstanding organizational and time management skills
• Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• PA diploma or certification is a plus
• Preferably with own transportation and laptop
• Project management skills a definite plus

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities, and schedule may change at any time with or without notice.

We welcome and encourage all applicants to apply regardless of age, race, color, religion, sex, sexual orientation, gender identify and/or expression, national origin, disability, veteran status, marital or parental status, ancestry, citizenship status, pregnancy or other reasons prohibited by law.

Job Type:

• Full-time

Schedule:

• 8-hour shift / Weekdays
• Weekend availability as needed

Ability to commute:

• Home Office: Park Ridge, IL (address given to successful candidate)

Job Types: Full-time, Contract

Day shift

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 2 years (Required)
• Microsoft Powerpoint: 2 years (Required)

Job Type: Full-time

Pay: $40,500.00 - $55,500.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have three or more years of Executive Assistant experience?

Work Location: Hybrid remote in Chicago, IL 60614

ctvbba.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ctvbba.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, ctvbba.org is the ideal place to find your next job.