Heritage Enterprises, located in Northern Arizona, was founded in 2012 and operates in numerous verticals in the real estate industry. We pride ourselves on FAST moving innovation and our commitment to excellence.

Heritage Enterprises is looking for a well-organized Executive Assistant to provide support to our CEO / President. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization. Here at Heritage Enterprises, we’re committed to creating a culture where employees feel valued. Apply today if this sounds like the job and work environment for you!

The Executive Assistant provides essential day-to-day support to the CEO/President and other executives and Corporate Staff to ensure efficient operation of the Corporate Office. This position also oversees assigned Corporate Office support activities as required.

The Executive Assistant will be responsible for providing high-level, administrative support to the CEO/President, and other Executive team members: including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients and vendors in a fast-paced environment. The Executive Assistant maintains and protects highly confidential corporate information, and works independently with minimal supervision or direction. The Executive Assistant is a trusted and effective partner to the Executive team and a helpful and willing contributor to the Administrative team

Job Duties:

• Act as the point of contact among executives, employees, clients and other external partners

• Manage information flow in a timeline and accurate manner

• Manage a complex and ever-changing schedule, proactively resolve conflicts before and as they arise, and ensure meetings are set in an efficient manner

• Act as a true gatekeeper and escalate relevant information to the CEO and Executive team as needed

• Coordinate travel for executives supported including air and ground transportation, hotel accommodations, and other reservations as needed

• Coordinate and serve at client events

• Ensure supported executives are prepared with all materials and information for meeting, events, and travel

• Prepare reports in a timely fashion, in accordance with company policies

• Routinely office supply inventory

• Screen and direct phone calls and distribute correspondence for CEO

• Lead special events as needed for executive team

• SOME TRAVEL and evenings may be required

Qualifications:

• Ability to project a professional image

• Must have experience in handling confidential information

• Must have strong background and understanding of finance and taxes
• Time management and ability to meet deadlines

• Working knowledge and ability to apply professional standards of practice in job situations

• Strong organizational skills and ability to multitask

• Excellent verbal and written communication skills

• Proactivity and self-direction

• Ability to work harmoniously with other personnel

• Excellent computer skills including Excel or Google Sheets

• Tech savvy

Education and/or Experience:

• Minimum high school diploma or equivalent required; some college or technical training preferred

• Minimum of five (5) years AA or EA level previous experience

• Typing proficiency minimum of 55 words per minute

• Ability to use the Google Suite, including Google Docs, Google Sheets, Google Presentation

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Kingman, AZ 86401: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Hybrid remote in Kingman, AZ 86401

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