Summary/Objective

Provides high-level administrative support to the CEO, serving as the primary point of contact for internal and external contacts on all matters pertaining to the CEO. The Executive Assistant must be creative and enjoy working in an entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication; excellent administrative and organizational skills; and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

WHY WORK FOR OUR LAW FIRM? Our personal injury practice has topped the South Florida Sun-Sentinel's top workplaces survey for three consecutive years. Our staff receives great pay, generous benefits, and a welcoming environment. We respect work-life balance because when our team is happy, healthy, and engaged, then our clients are the ultimate beneficiaries.

You'll enjoy:

• A competitive salary starting at $45,000 - $65,000, depending on experience
• Full time hours with fantastic benefits, including health insurance, vision insurance, dental insurance, a $25,000 life insurance policy, 401K with employer match, profit sharing a generous PTO plan, and paid travel expenses while on assignment

Executive Assistant Duties/Responsibilities:

• Answers and responds to calls, emails, and other communications providing correct information and routing calls to CEO and/or other staff when appropriate.
• Manages CEO's calendar, assisting with scheduling and confirming lunches, meetings, and other calendar items, ensuring that appropriate staff and other attendees are informed.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for Executives.
• Handles various functions involving CEO's charities, confidential personal investments, other businesses, private attorney coaching, lecture series called Seven Figure attorney, as necessary, in conjunction with the marketing, and administrative departments.
• Maintains CEO's office, including office supplies, office maintenance, in conjunction with the administrative departments.
• Performs other related duties as assigned.

Executive Assistant Core Competencies:

• Excellent Telephone Etiquette.
• Communication & Consultation Proficiency (Strong People Skills).
• Cultural Awareness.
• Relationship Management.
• Attention to Detail.
• Ethical Practice.
• Ability to manage time and multiple priorities in a changing environment.
• Knowledge of Microsoft Outlook, PowerPoint, Excel, QuickBooks, Microsoft Word, Zoom, Microsoft Teams
  

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Executive Assistant Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Executive Assistant Education and Experience:

1-3 years as executive assistant

High School Diploma or GED, some college a preferred

Proficient in Microsoft Office

Proficient in PowerPoint

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