Amaral Bus Co., Inc. is a fast growing, local, family owned company looking for a reliable, self motivated and positive Administrative Assistant to perform a variety of administrative and clerical tasks as well as assist with dispatching duties in a fast paced office environment. This will be a full time, split shift position that may look something like 5:30am-9:30am and 1:30pm-5:30pm Monday through Friday.

Duties of the Dispatcher/Administrative Assistant include: providing support to our managers and drivers, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include maintaining appropriate filing systems, data entry, updating route changes, answering phones and emails along with all other general office tasks. The ideal candidate should have excellent oral and written communication skills and significant experience with programs like MS Office.

Responsibilities

• Answer and direct phone calls to appropriate manager
• Write and distribute email, correspondence memos, letters, faxes and appropriate forms
• Assist with copies, filing and filling out paperwork properly
• Update and maintain office policies and procedures
• Provide excellent customer service by phone, email and in person in a timely fashion
• Assist with radio dispatch calls
• Data entry
• Updating route changes and ensuring effected staff is aware and prepared.

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Ability to work in a fast paced office environment
• Excellent written and verbal communication skills
• Strong planning and organizational skills with the ability to multi-task
• Strong knowledge of roadways in South Eastern Massachusetts and Rhode Island is a plus
• Positive team player but willing to work independently and takes initiative to accomplish tasks

Requirements

• Valid MA or RI Driver's License, reliable transportation
• Clean CORI background check
• Ability to work split shift, official scheduled hours to be discussed in interview process.
• CDL Class B with School Bus and Passenger Endorsements or 7D/PTV certificate not required but would be preferred.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• This is a full time, split shift position with benefits, hours to be discussed in the interview. If you are still interested in proceeding with applying for this position with split shift hours, please note yes.

Experience:

• Administrative Assistants & Receptionists: 1 year (Required)
• Dispatching: 1 year (Preferred)
• Microsoft Office: 3 years (Preferred)

License/Certification:

• CDL B with P & S Endorsements or 7D/PTV certificate? (Preferred)

Work Location: One location

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