John Anthony Family of Wines is a high-growth company in downtown Napa. Founded by a second-generation Napa Valley vintner our portfolio includes JaM Cellars, John Anthony Vineyards, Serial Wines, and other brands that collectively receive multiple 90+ scores, and top Nielsen ratings for volume growth across the country. We move fast, love what we do and have a smart, tight-knit team.

Competitive compensation and great benefits, significant career opportunities for growth while working with a dynamic team in downtown Napa, CA.

Job Title: Administrative Assistant

Job Description & Responsibilities:

This is a unique opportunity to work closely with the Executive Assistant to the CEO, with the goal of being promoted into that position within eighteen months. Provide extensive administrative support for CEO and Executive Team members.

· Calendar management

o Block annual trip dates

o Calendar all personal/medical appointments and travel

· Travel and accommodation coordination

o Helicopter and Jet log maintenance and trip tracking

o Point person for booking lodging, transportation (commercial & private), dinner reservations, entertainment

o Prepare detailed itinerary for each trip

· Event coordination and auction lot fulfillment: company events, personal parties, BottleRock, quarterly team gatherings, etc.

· Property Reservations: point person for team, family, and distribution partner reservations at ten+ locations

· Contact management: adding relevant information to and maintaining awareness of business partners

· Monthly expense reporting assistance for several individuals

· Procure, ship, and coordinate donated wine to various events, people, organizations; keep track of donation forms for tax purposes

· Legal Representative

o Point person for legal discovery

o Maintain TM files and send requested documentation as needed by lawyers

· Keep track of passwords, file locations, and be able to recall and retrieve information at any notice

· Maintain certain company documents, such as Company Directory and Organization Chart

· On-call for communication after business hours and weekends for miscellaneous needs and requests

· Miscellaneous personal errands (limited)

Qualifications:

· Bachelor’s degree required

· Office Suite knowledge a plus

· Strong organizational skills and attention to detail

· Excellent interpersonal skills

· Ability to multitask

· Excellent written and verbal communication

· Strong time-management skills

· Ability to maintain discretion and confidentiality

· Notary Public or willingness to obtain certification

Salary Range: Exempt, $65-70k annual, plus bonus potential

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• On call
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Napa, CA 94559: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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