QuickBooks Consultant/Accountant/Executive Admin. Assistant

Terry Humphrey Public Affairs Group (THPAG) is searching for a QuickBooks Consultant or accountant to perform accounting and bookkeeping services for the organization. This position will perform the day-to-day operations using QuickBooks online. The main duties include: processing journal entries, preparing and issuing invoices and account statements, AR & AP, credit card processing and assisting with preparing monthly financials for the owner and CPA. The ideal candidate for this position is a self-starter who can work with a flexible schedule and has a desire to contribute to a team environment.

This role will also support the CEO in a timely and professional manner by providing high-quality administrative assistance to the CEO. Duties would include management and communication with clients and staff.

Flexible on site and off-site employment approx. 10-15 hours per week.

Salary: Commensurate with experience

Terry Humphrey Public Affairs Group Inc. in Topeka, Kansas serves association management and government affairs clients, providing project management, lobbying services, and communications/marketing.

QuickBooks Tasks:

Currently, THPAG uses online QuickBooks for its accounting and has four (5) different accounts that need bookkeeping services.

Bookkeeping Services a. Record day-to-day transactions including ACH income and credit card purchases. b. Calculate, prepare and issue invoices and reports. c. Reconcile monthly bank statements to the financial statements d. Process checks when needed and work with Exec. Dir. for signature. e. Record A/P & A/R in Google Drive f. Upload all statements, reconciliations and deposits into Google Drive g. Communicate with customers and team members to answer questions and concerns.

2. Financial Reporting a. Prepare monthly financial reports (balance sheets and profit & Loss) by the 12th of each month. b. 1099 reporting

3. Tax Reporting Requirements a. Reconcile and remit quarterly tax returns and payments

4. Budget a. Assist management with the adopted budget into the QuickBooks software

5. Human Resource Administration a. Benefit administration b. Timesheets/Vacation c. Onboarding new employees

Sufficient information should be provided regarding qualifications to provide the requested scope of work;

Qualifications:

• Writing, editing and proofreading skills required

• Positive attitude and desire to learn new skills

• Experience and aptitude with in person communications

• Desire to contribute to a team environment

• Organization and communication skills

• Demonstrated skills in project management and project management software

• Proven ability to interact constructively and diplomatically with a wide variety of clients/groups and staff

• Keen problem-solving abilities a plus

• Analytical project management, and leadership skills

Requirements:

• QuickBooks with at least 2 years experience

• Experience with Google Applications and website platforms

• Two years of experience in an administrative role preferred

• Ability to work from the CEO’s home office during the core hours of 8:00 am - 5:00 pm when needed.

• Have access to the internet, phone and a personal computer/laptop

• Reliable transportation

• Working knowledge of Google Suite

Terry Humphrey Public Affairs Group is an Equal Employment Opportunity (EEO) employer.

Job Type: Part-time

Pay: $18.00 - $24.00 per hour

Ability to commute/relocate:

• Topeka, KS 66604: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 2 years (Required)
• Administrative: 2 years (Required)

Work Location: Hybrid remote in Topeka, KS 66604

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