Job description

Licentiam, Inc. is an innovative cloud-based solution that streamlines the licensing and credentialing process for healthcare professionals and bridges the gaps in the regulatory process for hospitals, health systems, and state licensing boards.

We are seeking a professional, reliable detail-oriented, and highly organized individual to serve as a Medical Licensing Assistant. This person will work under the supervision of the Licensing Specialist, assisting the Licensing Team members as needed, and will be an integral part of Licentiam, Inc.’s Licensing Team. This job is a full-time position that requires participation in a 6-month specialized training. Come join us today!

Primary Responsibilities Include but are not Limited To

• Works under the supervision of the Licensing Specialist to process and prepare new medical license applications and medical license renewals on behalf of doctors in accordance with state and federal laws, regulations, and corporate policies.
• Reviews applications, transcripts, and other required confidential documents for completeness and accuracy.
• Client onboarding (includes entering confidential client data in the Licentiam Vault; an innovative Licensing Information System).
• Ensure applications are finalized with timeliness and accuracy.
• Interface with existing licensees to process all change notifications, including name changes, deaths, address changes of health professionals and additional expansion of licensing needs.
• Maintain continual and timely communication, including phone calls, emails, certified mailings, faxes, etc.
• Ongoing communication with State Medical Boards and other institutions on behalf of the client regarding statutory and regulatory licensing and certification requirements, licensee needs and application status.
• Maintains all existing and new licensee/applicant-related files in accordance with company policies and procedures.

Qualifications

• Proficient computer skills including word processing, spreadsheet, and database applications (specifically Microsoft Word, Excel, PowerPoint, Gmail, Google Drive and Adobe Acrobat).
• Superior administrative and organizational skills.
• Excellent written and verbal communication skills.
• Thrives with on-the-job training and not afraid to think outside of the box to address challenges in a rapidly growing business environment.
• Ability to convey initiative, drive, and a strong/proactive work ethic based on prior work experience.
• Flexible, team player; willing to work on numerous tasks, as the need arises.
• Demonstrated ability to work effectively and efficiently across an organization.
• Upholds the highest standards of customer service and integrity.
• Ability to operate printers, copiers, and fax machines to file, photocopy, and scan documentation.

Relevant Experience Required

• High School Diploma required; Associates Degree preferred.
• A minimum of one (1) year of administrative experience is required.
• Computer proficiency is mandatory, MS Word, MS Excel, Google Drive, etc.
• Experience with Medical Licensing and Credential (is a plus)

Licentiam, Inc. is an Equal Employment Opportunity Employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, nation origin, age, material status, sexual orientation, genetic information, disability, protected veteran status, or any other consideration made unlawful by applicable federal, state or local laws. The foundation of these policies is our commitment to treat everyone fairly and equally and to have a bias-free work environment.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Chester, NJ 07930: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Credentialing: 1 year (Preferred)
• Microsoft Office: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Work Location: In person

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