Administrative Assistant
Administrative Assistant
Enbridge
Escanaba, MI
Job ID : 697671776e5a4a52323253527a30314f38673d3d
Job Description :
Posting End Date:
January 17, 2023
Employee Type:
Regular-Full time
Union/Non:
This is a non-union position
Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive demeanor and have excellent interpersonal and organizational skills, we have the perfect opportunity for you!
- Company paid international relocation is not offered for this role
What you will do:
- Prepare letters, PowerPoint presentations, minute/action item recording for departmental meetings, photocopying, courier packages, off-site filing and tracking, catering, ordering office and kitchen supplies; and work with other requests from staff/contractors and visitors to the department.
- Coordinate all department team building activities and large on-site/off-site department functions including training activities.
- Provide administrative support for recruitment activities; responsible for providing on-boarding/off-boarding material to HR; act as liaison between HR and management and Supervisors when required.
- Liaise with other Region Admins for consistency/back-up, and on other projects as required.
- Provide support with expenses, travel booking and management, and department calendars, vacation/out of office, as well as other staffing reports as required by Supervisor.
- Service Now Requests – completion of requests for new personnel; update of accounts for existing personnel.
- Train & provide orientation of new staff (employees, contractors/co-op students) on policies and procedures, department setup and structure, ELink usage, WorkDay, SharePoint, Oracle iCloud, travel and credit card policies; to include the rollout of new programs.
- Genetec Administrator – security administrator (create/maintain security groups and access levels), creation/maintenance of security access cards, to include retrieval of security camera data.
- Responsible for invoice Coding and Minor Operating Budget maintenance.
- Maintain office equipment and material orders.
- Generate and coordinate the Purchase Order process.
- Assist as the need arises in emergency response situations.
Who You Are:
You have the following education & experience:
- A High School diploma with at least (3) three years of experience in progressively responsible secretarial and administrative support roles, preferably supplemented by continuing education courses.
- Ability to multitask with attention to detail.
- Exceptional interpersonal, organizational and communication skills.
- Positive attitude with a high level of professionalism.
- Desire to continuously learn, with the initiative to tackle evolving and more challenging tasks.
- Strong computer skills are required with proven proficiency in all MS Office Products and Visio Software.
- A university degree is desirable.
- Proficiency in Oracle Financial Applications, SharePoint, and Workday applications preferred.
Working Conditions:
- Office setting
- Routine handling and/or awareness of sensitive or company confidential information, documents etc.
- High volume of work required to be proactively planned and reprioritized on a frequent basis, inclusive of effective communications
- Flex Work Options: Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options. #LI-Hybrid #joinourteam
Physical Requirements:
Include but are not limited to: Grasping, kneeling, light – moderate lifting (objects up to 45 pounds), reaching above shoulder, repetitive motion, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement.
Mental Requirements:
Include but are not limited to: Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
Diversity and inclusion are important to us. Enbridge is an
Equal Opportunity and Affirmative Action Employer
. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com
.
Information For Applicants:
- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
- Final candidates for this position may be required to undergo a security screening, including a criminal records check.
Company Details :
Name : Enbridge
CEO : Al Monaco
Headquarter : Calgary, Canada
Revenue : $10+ billion (USD)
Size : 10000+ Employees
Type : Company - Public
Primary Industry : Energy & Utilities
Sector Name : Energy, Mining & Utilities
Year Founded : 1949
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Details
: Escanaba, MI
: 33978 - 44533 USD ANNUAL
: 7 days ago
